This Privacy Policy applies to the **Urban Unit Smart Asset Track**, which is developed and maintained by The Urban Unit and intended exclusively for use by its employees.

Internal Use Only

The Smart Asset Track is an internal tool designed for official use by employees of The Urban Unit. Unauthorized use by external individuals is strictly prohibited. Access is granted via secure credentials issued by the IT department.

Privacy Policy

Urban Unit built the Smart Asset Track as a free enterprise solution for internal operations. This SERVICE is provided by The Urban Unit for use **only by its employees** and is governed under organizational IT policies.

By using this app, employees consent to the collection and use of information in accordance with this policy. All collected data will be used only for legitimate work-related purposes and managed securely.

Information Collection and Use

The app may collect information such as employee ID, name, device details, asset assignment, and location. This data helps track asset usage and status for audit, accountability, and operational efficiency.

Third-party services may also collect data for functionality, including:

• Google Play Services

Permissions Required

The app requests specific Android permissions necessary for functionality:

• Location (Fine, Coarse, Background): To log and update asset locations when in possession of field staff.
• Internet: To sync asset data with the central Urban Unit server.
• Read/Write Storage: For caching asset photos or offline records.
• Foreground Services: To support persistent tracking and background updates.
• System Alerts & Vibrate: For app notifications or warnings if applicable.

Log Data

In case of a crash or issue, the app collects log data such as IP address, device type, OS version, app state, and usage timestamps. This helps IT teams in debugging and improving the app.

Security

All data is secured using industry-standard methods. Employee data and asset records are encrypted during transmission and stored in secure internal systems. While we strive for high security, no system is completely immune to threats.

Cookies

The app does not use cookies directly. However, third-party libraries may use them for performance or analytics purposes.

Third-Party Access

We may engage service providers for:

• Maintaining cloud-based backend services
• Application analytics and crash reporting

These providers are contractually obligated to maintain confidentiality and use data only for Urban Unit’s internal purposes.

Children’s Privacy

This application is not intended for use by children or any person not employed by The Urban Unit. Any unintended access should be reported to the IT department immediately.

Policy Updates

This Privacy Policy may be updated occasionally. All employees are expected to review changes as notified via official communication channels.

This policy is effective as of 30 May 2025.

Contact

For questions regarding this policy, please contact: info@urbanunit.gov.pk or your department’s IT liaison.